Group 1 Suppliers
Making business easy with us
Coupa is being discontinued!
Have you accepted your invite to Access Maintain?
Our UK dealerships have become part of Group 1 Automotive
Welcome to our Group 1 Supplier Website
As a company we value its supplier base as you are crucial to the ongoing success of our business.
This page has been set up to help you our Suppliers gain easy access to critical and useful information, so that you can easily do business with us.
Key contacts to remember
| Department | Email Address |
| General enquiries | Procurement@group1auto.co.uk |
| Coupa queries | GlobalCoupa.Support@Inchcape.com |
| Invoice queries | Accountspayable@group1auto.co.uk |
| Statement Submissions | Accountspayable@group1auto.co.uk |
| Invoice, credit notes, DD notifications Submissions | AccountsPayable@group1auto.co.uk |
| Broker enquiries | Julie.smith@inchcape.co.uk |
| Landlord Rent & Rates Enquiries | property@group1auto.co.uk |
Download Inchcape UK Retail Sale Announcement 15.04.2024 here
Download Audi Swindon Fire Updates here
Please refer to purchase order Terms and Conditions here
Please find the updated Supplier Code of Conduct here
Should you have an existing written and signed agreement with Group 1 relating to the relevant Goods or Services, then the terms of that agreement shall apply in precedence to the Purchase Order Terms and Conditions.
Q: Can I supply goods and/or services to Group 1?
A: Group 1 welcomes enquiries from new suppliers, however, ask that all new suppliers sign up to its Terms and Conditions and complete a number of onboarding and background checks, as well as review a number of additional documents that provide more detail on the day-to-day rules involved with supplying to Group 1. or In the event of a tender, Group 1 issue RFI, RFQs etc.
Q: I've already supplied goods and/or services directly to a specific site – will I get paid?
A: Group 1 instruct their employees to only place orders with Approved suppliers. Unless you receive orders via your own order portal (where implemented) or Access Maintain (if providing Building Maintenance) it is highly recommended that you ensure you have an email to confirm any order for goods or services from our stores prior to delivery. Please ensure any invoice clearly references any order or reference number, the requesters name the delivery address and cost centre number to ensure the invoice is directed to the right approver and so as not to delay payment.
Q: Do you have approved or preferred suppliers?
A: An approved supplier is a company that has a vendor record in our Purchase Ledger – it does not mean that there is an agreed contract in place or a guarantee that you will receive any future orders. A preferred supplier has gone through the Procurement onboarding process and will be communicated across our retail network as a National Contract supplier.
You can view the FAQ’s in relation to the sale to Group 1 here
General Orders
As the business transition away from Coupa unless orders are placed via your own order portal (if there is one implemented), or Access Maintain, please ensure any orders placed by our sites are confirmed in an email.
This is to ensure record and audit trail for both parties.
Please do not accept telephone orders.
Approved Suppliers for building maintenance will be sent an invite and need to register for our Building Maintenance system Access Maintain. Click here to register
This is a free system for Suppliers and will be how all Group 1 sites place and track orders for any property and facilities maintenance requests.
Suppliers need to ensure that the reference number is quoted on any invoices.
If you have any questions on Access Maintain please contact property@group1auto.co.uk
Please see our dedicated FAQs sheet for exiting Coupa
Q - Is the use of Access Maintain Mandatory?
A - Yes for all Building Maintenance Suppliers, you will have received an email inviting you sign up if this is applicable to you.